Once you have confirmed an appointment with your representative, please fill out your information at https://docs.google.com/spreadsheet/ccc?key=0AmDtHd3tnejBdHByUlJKNUxhRjltNnZhZUZuN0I0V0E and fill our our form at http://www.stopthefrackattack.org/lobby-day-sign-up/
Standard business attire (suits for men and women) is recommended. Business casual (slacks, khakis, button-down shirts, etc.) will also work. There will be a fair amount of walking so be sure to wear comfortable shoes.
Tips for before the meeting:
Focus on your goals and your “Ask”:
- Your goals are to build a relationship, to hear their response to your ‘Ask’ and to gather feedback
- Know your ‘Ask’
- Determine questions you would like answered or the issues on which you would like a commitment.
- Identify the key spokespersons in your group and the topics they will cover.
Prepare your materials:
- Organize your agenda with the most important things first.
- If you have any supporting handouts, charts or other visuals, bring them with you. Consider taking extra copies in case staff members request them.
Do your homework on the office you will visit:
- Familiarize yourself with the person’s position or views on relevant issues.
- It is nice if there is something you can thank them for right from the start.
Tips for during the meeting:
- Arrive about 10 minutes before the appointment time.
- Begin your meeting with ‘Thank you.’ Thank the person for his/her time.
- Introduce yourself and all members in your group, and reiterate that they have a common interest.
- Identify your association and no more than three priority issues.
Stay on message:
- Be professional, but assertive.
- Be brief. Members of Congress appreciate it when you get to the point and respect their time. Because your meeting might be interrupted, get to your request in the first few minutes.
- Ask for something and be specific.
- Never make up information or ‘guess.’ Tell people you will get back to them when you cannot answer a question.
- Ask questions of the staff. Have a conversation; do not just talk at them.
Concluding the meeting:
- Reiterate your ‘Ask.’
- Thank the person for their time and attention to the matter.
- Give a copy of your leave-behind and be sure it contains a contact number.
Tips for after the meeting:
- Write down notes to help you remember what was accomplished.
- Find the answers to questions you were unable to answer during your meeting.
- Send a thank you note and other relevant information when you get home/back to your office.
If you have any questions or concerns, please email us at firstname.lastname@example.org.